Planning for a Brigade Air Aviation Camp
Memorandum of Understanding
Dear Brigade Air Camp Host:
Thank you for viewing the short video on our web site, “How To Start A Camp”. (If you have seen this video please watch, prior to continuing with this agreement form.)
Brigade Air, Inc. is able to continue each year primarily through generous giving on the part of individuals, churches, foundations, and major donors. Only a small portion of program financing comes from partnering camps, universities, churches and mission organizations hosting the Brigade Air program.
The effort of reproducing these youth aviation camps is a joint one, and we must work together to see many more teen-agers introduced to the opportunities and needs in worldwide missions service, focusing particularly on missionary aviation.
Every Brigade Air camp is a hybrid of our camping program and expertise plus your organization’s resources and additional local resources. The effort requires significant time and effort on our part to investigate those local resources, procure qualified pilot / mentors and aircraft, make necessary arrangements for aircraft liability insurance coverage, and identify and train qualified volunteer help. Brigade Air staff will administrate the camp week on your facilities, and at the local airport.
What You Can Expect From Us:
1) Expertise in providing you the most unique and challenging summer aviation camping program for your teenaged campers, age 14 – 18. Brigade Air, Inc. has had over 1,300 campers at 74 week-long youth aviation camps around the US and Canada, 2001 – 2007. Campers are challenged spiritually, mentally, and emotionally as they take the controls of an airplane for the first time, and are taught Biblical values wrapped around aviation anecdotes through the Brigade Air curriculum.
2) The highest standards of safety, and moral and ethical integrity. We are members of Mission Safety, International. Brigade Air, Inc.'s pilot /mentors and aircraft owners are carefully screened and selected. Most are certified flight instructors, and some are commercial pilots. All are committed followers of Jesus Christ. All are committed to encouraging young people toward a future of service as a missionary first, aviator second. Many are current or former missionary pilots themselves.
3) Aviation liability insurance for your week of Brigade Air camp. A certificate of insurance coverage naming your organization will be furnished prior to camp start date. This is furnished extending our coverage to your organization for the duration of the camp week. This is a $1,000,000 limit aviation liability policy. Your current camp liability insurance will not cover an aviation activity, and you should not expect your underwriter to do so. This certificate of coverage is included at no cost to you.
4) Brigade Air negotiates classroom space and use of ramp space at the local airport.
5) Publicity of your Brigade Air camp week over our web site. Campers that register first on our web site will be routed directly to you for your follow-up with them.
6) The camper booklets, “Flight Orientation” and “Ground School” are provided for each camper to keep, at no cost.
7) A certificate of completion for every camper is included at no cost.
8) An embroidered or silk-screened tee shirt for each camper is included at no cost.
9) Follow-up via our mission partner organizations with interested campers.
Signed:
Executive Director, Brigade Air, Inc.
What We Expect From You:
Administrative / Financial
1) Brigade Air, Inc. requires your minimal participation in the camper scholarship program. For a group of 1 – 12 registered campers at your Brigade Air camp-week, you will be expected to provide one $1,000 scholarship.
For a group of 13 – 24 registered campers, you will provide two $1,000 scholarships. The same work is involved whether your aviation camp has 1 or 100 campers, so early promotion and prompt follow-up is necessary if you want to have the camp filled.
Brigade Air, Inc. raises the balance of scholarship funds. Your first scholarship is due in our office by March 31, 2008. If your camper count goes above 12, the second scholarship is due by camp start date. Limit is 24 campers. If Brigade Air, Inc. fails to procure the necessary aviation resources for your camp, your scholarship will be refunded in full.
If for reasons beyond our control the camp does not take place, 50% of your scholarship will be refunded. If you decide to cancel after March 31, no refund will be given.
2) An on-site visit by a Brigade Air, Inc. representative to your location and the local airport intended for Brigade Air flight operations is required prior to the first Brigade Air camp at your location, and the travel and accommodation expenses for this trip will be covered by you, the camp host. The purpose for this trip is to determine matters of safety and logistics.
3) Local publicity for this unique camping experience will be done by you, the camp host. A sample tri-fold brochure will be furnished to you, showing the name, contact information, and logo of Brigade Air, Inc. along with your organization’s logo and information. Sample wording will be provided by Brigade Air, Inc., and must be followed closely, so the aviation experience offered to campers is properly represented in all publications.
4) Collection of camper registration forms and fees through your normal office procedures. A parallel camper registration is required over our website, but no registration funds will be collected by Brigade Air, Inc.
5) Travel expense for one Brigade Air staff member for the first camp week will be provided by you, the camp host.
6) Food, bunk, and ground transportation during the week for the Brigade Air staff member(s) will be provided by you, the camp host.
7) Your camp’s Executive Director’s signature to this form and the Risk Management Policy form.
Logistics
1) 1 – 2 ground support personnel will be furnished by your organization for logistics and assistance while the campers are at the local airport.
2) Transportation to and from the airport each day, as well as one planned field trip mid-week, will be furnished by you, the camp host.
3) A bag lunch for each camper, pilot/mentor, and assistant will be provided by you, the camp host.
4) If a TV/VCR/DVD is not available for our use at the airport, one must be provided by you.
I have read and understand the three pages of this Memorandum of Understanding by Brigade Air, Inc. I accept and agree to comply with the Brigade Air, Inc. policies and practices as described in this document.
